Student Group Use of Classrooms

Academic Health Center (AHC) Classroom Services recognizes the unique and vital role that student groups play in the educational process. The following guidelines apply specifically to student groups sponsored by or housed in AHC colleges, schools, departments or units requesting use of AHC Classroom Services space: 

Official student groups

  • Students listed as officers of registered student organizations (per the SUA website) may request AHC classroom space. University department staff are responsible for sending AHC Classroom Services an updated list of departmentally sanctioned student groups at the beginning of each calendar year and notifying us of any changes in the interim. 

Cleanliness of rooms

  • Users are responsible for leaving the classroom in good condition. This includes returning chairs and tables to their original location and placing waste in the trash bins.
  • All users are responsible for appropriate disposal of waste. If users have food at an event they must notify AHC Classroom Services so that appropriate custodial arrangements can be made. If there are not enough trashcans in a room to accommodate all waste, users are responsible for calling the Facilities Call Center at 4-2900 to request additional waste containers. 
  • If AHC Classroom Services receives complaints about the condition of a classroom following student group use and additional custodial services are required, a fee of $100.00 or more will be charged to the department (or student group). 

Classroom technology

  • A/V and other classroom equipment must be used appropriately. Users may not move, unplug, modify, remove or otherwise tamper with any equipment or fixtures, including podiums. Any repair or replacement costs will be charged to the department (or student group). 

Alcohol use

Policy violations

  • Violation of any of these policies will be reported to departmental contacts and departments will be billed for any clean-up or repair costs. In addition, departments may choose to fine or sanction student groups for violation of use policies. Repeated violations by a student group may result in cancellation of any future classroom reservations and refusal of future request for classroom use.