Offer Letters

The purpose of offer letters

  • Starts the process of welcoming and orienting employees to the University.
  • Explains that the offer of employment is contingent upon successful completion of a background check.
  • Documents a verbal contract, and is used to establish the conditions of employment under which the employee is hired; helps to eliminate misunderstandings. (Benefits eligibility, employee group, applicable rules/contracts, length of employment, pay, probation, etc.)
  • Used as a resource in personnel files to help determine such things as bumping rights, layoff rights, notice periods, and years of service.
  • Used by Payroll staff to correctly enter information into PeopleSoft.
  • Informs the employee of information they need to know in order to be successful in their employment such as when they will be eligible for their first pay increase.
  • Provides helpful information and resources to a new employee.  (Benefits, ISSS, etc.)

Templates

Offer letter template
Template letters by job classification 
Turn down letter for civil service/bargaining unit employees